FREQUENTLY ASKED QUESTIONS (FAQs)

On this page, you’ll see a number of questions (and their answers) that participants in the 16th ICC could find useful.

About registration

  1. How much does it cost for registration?

There are a number of different registration fees available, depending on your status (regular, AIPEA member, student, emeritus, or others) and payment date. For details please visit the website

  1. Is there funding available to help with travel/registration costs?

There are several types of grants and awards, offered by the Organizing Committee, AIPEA and SEA. Please visit this link AWARD & GRANTS

  1. When and how can I pay my registration fee?

You will be able to pay for the registration fee from November 23, 2016. Payment could be done through credit card, Paypal or bank transfer. In the case of bank transfers, all bank charges to be met by the payer who should instruct the bank accordingly.

  1. Do I receive a refund if I cancel my registration for the conference?

Please notify the Congress Secretariat ([email protected]) if there should be any cancellations of registrations. Written notifications received before 30th April 2017 will have an 80% refund. No refund is foreseen for cancellations received after 30th April 2017. The refund implies the cancelation of the abstract. If you cannot take part in the Conference, you may transfer your registration fees to a colleague at any time (please contact the Secretariat).

  1. What if I need an invoice?

All participants will receive an invoice together with the conference documentation. If you need it before the payment of the conference fee, please contact with [email protected] to ask for a pro-forma invoice.

About the abstracts

  1. When can I submit my abstract? How can I do it?

The abstract submission opens on 1 November 2016 and closes on 1st April 2017.
After register yourself at the webpage, send your abstract using the available template. Remember that its length should not exceed one full page.
A maximum of 3 abstracts per registered person.

  1. When do I know if my abstract is accepted?

The selection of the abstracts and their mode of presentation will be decided by the Scientific Committee. A notice of the abstract acceptance will be sent to the author before 15 March 2017.

  1. Will there be an Abstract Book for 16th ICC?

An electronic version of the abstract book will be available on the congress website. The traditional paper abstract book, free of charge, will be offered upon in advanced request during your registration.

  1. Where will my abstract be published?

If accepted, your abstract will be published in Scientific Abstracts Research (ISSN: 2464-9147).

Visa requirements

  1. What to do if I need an invitation letter to apply for a conference visa.

Please send us an email to [email protected] including your personal information and institution. More information in http://www.16icc.org/invitation-visa/

Lodging

  1. How can I reserve a hotel room, and which are the rates?
    A variety of options are available in our webpage. Please goes to this link for hotel information and distances to the venue location: HOUSING

On the conference

  1. Will I receive a certificate of attendance and participation?
    A certificate of attendance/participation will be available on-site
  1. I have an oral presentation. When and how should I prepare it?

Please come to the Speakers Ready Corner well in advance before your presentation (preferably the previous day) and contact the technician, who will make sure your presentation is ready in the appropriate room.
You can either control/move slides during your presentation on your own (by remote control PowerPoint) or ask the operating staff to do it on your behalf – in that case, please use words “Next slide” or “Previous slide” to instruct the staff.
Your own laptop will be not accepted for the presentation.
When your session is over, your presentation will be deleted from the computer. No copies will be made.

  1. Do you have a poster service?

Yes. From June 2017

  1. INSTRUCTIONS FOR POSTER PRESENTATIONS

Poster Boards
Poster must be prepared for portrait mode (vertical) and will be limited
to 90 cm wide x 120 cm high.
Materials for fixing posters will be available at the Registration Desk.
Congress staff will be available to assist you during the time of poster
mounting.
The poster boards will be numbered by the organizers

  1. I have a poster but I won’t be able to attend. What should I do?

Please submit your poster or send it with a colleague. The poster boards will be numbered and ready for your poster. Remember that authors are responsible for retrieving their posters during removal time.

  1. My question is not listed here. Whom do I contact?

Please contact [email protected] for assistance.