INSTRUCTIONS & SUGGESTIONS FOR ORAL PRESENTATIONS
The oral sessions are divided into slots consisting of five contributions each. A 30-minute-long talk open each session followed by four 15-minute-long talks.
Each presentation is identified with a number which indicates the corresponding session and position in the programme.
The code number indicates in the following order: i) the session and the slot of the lectures; ii) the day scheduled for the lecture or the poster presentation; iii) the order of the lectures or poster presentations within the slot.
An example: XX.Thu.L6 means Session_XX. Thursday. 6th Lecture.
Therefore lectures coded L1, L6, L11 will be 30′ long talk (discussion included).
All the rooms are equipped with a computer (Windows operative system) and a LCD projector.
Power Point and Acrobat Reader software will be installed.
Please let us know sufficiently in advance of any special needs you may have for your lecture.
HOW TO PREPARE YOUR PRESENTATION
PowerPoint Instructions – If preparing your presentation in PowerPoint, please use PP 97-2003 software versions to guarantee they will open successfully on an on-site PC.
We recommend you to save your PowerPoint presentation using PPT format instead of PPS.
JPG images are the preferred file format for inserted images.
GIF, TIF or BMP formats will be accepted as well.
Images inserted into PowerPoint are embedded into the presentations. Images that are created at a dpi setting higher than 200 dpi are useless and will only increase the file size of your presentation. Try to avoid overloading your presentation with unnecessary images.
We cannot provide support for embedded videos in your presentation; please test your presentation with the on-site PC several hours before your presentation. Generally, the MPEG-1 format should work with no difficulties.
Videos that require additional reading or projection equipment will be not accepted.
Only fonts that are included in the basic installation of MS-Windows will be available. Use of other fonts not included in Windows can cause wrong layout/style of your presentation. We suggest the following fonts: Arial, Times New Roman, Tahoma. If you need to use different fonts, these must be embedded into your presentation by choosing the right option when saving your presentation (File menu >> Save As >> Tools menu >> Embed True Type Fonts).
How to save your presentation
Please submit your presentation in one of the following formats: CD-ROM, DVD-ROM, USB flash disc.
File name of your presentation must be the code of your abstract.
Always make a backup copy of your presentation and save it on a different portable disc or medium than the original presentation.
DVD-RAM – will not be available.
How to submit your presentation
Please come to the Speakers Ready Corner well in advance before your presentation (preferably the previous day) and contact the technician, who will make sure your presentation is ready in the appropriate room.
You can either control/move slides during your presentation on your own (by remote control PowerPoint) or ask the operating staff to do it on your behalf – in that case, please use words “Next slide” or “Previous slide” to instruct the staff.
Your own laptop will be not accepted for the presentation.
When your session is over, your presentation will be deleted from the computers. No copies will be made.
INSTRUCTIONS FOR POSTER PRESENTATIONS
To keep good legibility of the poster, a maximum A0 size (approx 90 cm in width and 120 cm in length; portrait orientation) is recommended. All materials should be readable from distances of 1 meter.
Materials for fixing posters will be available in the Posters Area.
Congress staff will be available to assist you during the time of poster mounting.
The poster boards will be numbered by the organizers.
It is advisable to prepare leaflets with summarization of your presentation. They will be put beside your board for the distribution to the participants.
If you submit an abstract and then you cannot participate in the meeting, send the poster to us or a meeting attendees. A blank poster board is a ghastly business card and we (you!) paid for it.
GUIDELINES FOR POSTERS
Accuracy, efficiency, and ease of communication should be the main criteria in designing a poster. Join these criteria together with aesthetic appeal and attention grabbers to capture readers’ attention.
There are a few rules for preparing posters. The following suggestions will help to produce a poster that people will read and possibly remember:
The poster title should be in very large letters that can be clearly seen at one meter long distance away.
Text letters should be at least 0.8 cm.
It should be possible to read and understand a poster within 5 minutes. There will be several posters exhibited at the same time. Long posters are ignored by most attendees. Design the parts to be simple and effective.
Use graphs instead of tables, tables instead of lists, lists instead of text. Posters full of text will be ignored.
Be creative. A good large colour photograph frequently adds greatly to a poster. But don’t overdo this: it can result a kitschy poster!
It is advisable to separate clearly the poster parts: Introduction, Procedures, Results, Interpretation, Conclusions.
Minimize abbreviations because it is difficult to remember three or more abbreviations (other than standard ones) when reading a poster.
Most people read the title and conclusions. If these do not pique their interest, they go on to the next poster.
Authors are responsible for retrieving their posters during removal time.
After that time, abandoned posters will be discarded.